I use an Email Parser, and here is my workflow

[kumarbobbyldh]

Hello Pabbly Support Team,

I am trying to set up an automation in Pabbly Connect where I extract an event date and time from my Email Parser (example: 20/09/2025).

What I need is to automatically send 4 reminder emails relative to this event date:
- First reminder: 6 days before the event
- Second reminder: 12 days before the event
- Third reminder: 24 hours before the event
- Final reminder: on the event day itself

For example, if the event date in the email is 20/09/2025: this date can we changeable and i need to adjsut accoding time
- Email 1 should go on 14/09/2025
- Email 2 should go on 08/09/2025
- Email 3 should go on 19/09/2025 (one day before)
- Email 4 should go on 20/09/2025 (event day)

Could you please guide me on how I can configure this in Pabbly?
- Is there a way to calculate these offsets (6 days, 12 days, 1 day) automatically from the extracted event date?
- Should I use the **Delay Until** function, or the **Date/Time Formatter** to set up these dynamic delays?

Here’s the workflow I am working on:

Pabbly

connect.pabbly.com

Thank you in advance for your support.

Best regards,

 

[Preeti Paryani]

Hello @kumarbobbyldh,

Yes, this use case is possible in Pabbly Connect. You can send reminders at the desired intervals (e.g., 12 days before, 6 days before, 1 day before, and on the event day) by following this approach:

1. Use the Date/Time Formatter to subtract the required number of days from the event date (e.g., event date - 12 days, event date - 6 days, etc.).
2. For each calculated date, use the Delay Until action and map the respective date/time.
3. After each delay, add the email step (e.g., Gmail) to send the reminder.

Please note that if the calculated date falls in the past (relative to the current date), the workflow will not proceed for that reminder since the delay step cannot wait for a past time.

From the workflow link you shared, it looks like you have already set this up correctly. Please test it once and let us know if you face any specific issues.

 

[kumarbobbyldh]

Yes, I know it's working also, but I need to know how I can calculate time dynamically according to my main date, is it possible?

 

[kumarbobbyldh]

I want to send 3 reminder emails before the final day. For example:

• If the gap is 10 days, then reminders are sent on Day 3, Day 6, and Day 9, with the final email on Day 10.
• If the gap is 14 days, then reminders are sent on Day 4, Day 8, and Day 12, with the final email on Day 14.

 

[Preeti Paryani]

Understood — in your workflow you don’t want to set fixed reminder gaps, but instead calculate how many days are left until the event and then send reminders dynamically (e.g., Day 3, Day 6, Day 9 for a 10-day gap, or Day 4, Day 8, Day 12 for a 14-day gap).

To achieve this in Pabbly Connect, you can follow these steps:

1. Get Event Date from the trigger.
2. Use Date/Time Formatter → Date Difference Calculator (Beta) to calculate the duration (in days) between the current date and the event date.
3. Based on the day duration returned, use Router conditions to branch the workflow (e.g., if duration = 10 days, set reminders for Day 3/6/9; if duration = 14 days, set reminders for Day 4/8/12, etc.).
4. Inside each router branch, use Date/Time Formatter again to subtract the required number of days from the event date and map these dates into Delay Until steps.
5. After each delay, place the Email step (e.g., Gmail) to send the reminders.

This way, the workflow will first identify the exact gap and then schedule the reminder emails accordingly.

 

[kumarbobbyldh]

ok let me try