Set up an automation that sends reminders before meeting

[guyseo]

Hi guys,

I need to accomplish the following task, and I would appreciate any tips you might have on how to do it:

When a customer schedules a meeting, they receive a (On WhatsApp) link to the meeting via Google Calendar.
I want to set up an automation that sends reminders before the meeting.

How can this be done?

 

[Preeti Paryani]

Hello @guyseo

You can refer to this tutorial to set up the workflow, you can make adjustments to it as required -

 

[guyseo]

I reviewed the tutorials and have a few questions:

What steps should I follow if the meeting is rescheduled to a different date or canceled?

Additionally, how should I proceed if we use a single main calendar for the entire company?

 

[ArshilAhmad]

Currently, there is no action step in Google Calendar available to check if a meeting has been rescheduled or canceled at the time of sending a message on WhatsApp. Unfortunately, the use case you are describing does not appear to be possible.

 

[Fagun Shah]

I reviewed the tutorials and have a few questions:

What steps should I follow if the meeting is rescheduled to a different date or canceled?

Additionally, how should I proceed if we use a single main calendar for the entire company?

For this type of usecases you need to use meeting booking SaaS like Trafft, Calendly or Acuity etc. They have proper triggers for this kind of usecases.