Workflow Setup: Google Calendar + Pabbly + Flodesk Integration for Webinar attendee invitations

[hello]

Hi Team,
I’m planning to set up an automated workflow to streamline webinar reminders and attendee invitations using the following tools:

• Google Calendar
• Google Sheets
• Pabbly Connect
• Flodesk

Here’s what I’m aiming to achieve:

1. Automatically add webinar participants to a Google Sheet
2. Use Pabbly Connect to create a Google Calendar event and invite each participant
3. Trigger Flodesk email automation based on the Google Calendar event for timely reminders
4. Ensure each attendee receives a customized Google Calendar invitation email (similar to the attached example)

I would really appreciate it if you could provide a step-by-step guide to help build this workflow. Alternatively, if there are any video tutorials or resources available, please share those as well.

Looking forward to your support and guidance.

 

[ArshilAhmad]

Hi @hello,

We are assuming the webinars are from Zoom. Please follow the steps shown in the video shared below to set up Zoom as your trigger application. At the 2:41-minute mark in the video, it shows how to choose an Event Type. For your use case, you will need to select an event from the Webinar list. (It will likely be webinar.registration_created)

Watch the video shared below to understand how you can set up Google Sheets as your action step to add data to your spreadsheet. Skip to the 6:26-minute mark in the video.

Watch this video to understand how you can set up Google Calendar as your action step to create events. Skip to the 4:52-minute mark in the video.

By following these steps, you will be able to capture Zoom webinar registrant details, save them in Google Sheets, and create an event for the same in Google Calendar.

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Do you have an automation in Flodesk that you want to trigger for sending the emails? If yes, what is the trigger for this automation in Flodesk?

 

[hello]

Hi,
I’d like to clarify our objective:

Our goal is to send Google Calendar invites to our audience via Flodesk.
Let me know the best way to achieve this.

I would really appreciate it if you could provide a step-by-step guide to help build this workflow. Alternatively, if there are any video tutorials or resources available, please share those as well.

 

[ArshilAhmad]

For this use case, you will need to set up a separate workflow with Flodesk as the trigger step. Watch the video below to learn how to set up Flodesk as your trigger application and capture new subscribers. Please watch from the 4:41 to 7:19 mark of the video.

Watch this video to understand how you can set up Google Calendar as your action step to create events. Skip to the 4:52-minute mark in the video.